This RFP format is designed to solicit succinct, easy-to-follow responses. This format may be particularly valued by volunteer board members who are “stretched for time” since responders are limited to 25 pages or less.
It also works well when organizations have identified a mid-sized pool of respondents, allowing staff and committee members to easily evaluate a broad spectrum of candidates at a high level.
[Your Organization’s Name] is inviting proposals for professional investment management and support services, including management of unrestricted, restricted and endowed assets, as well as ad-hoc support services for our staff and board of trustees. [Your Organization’s Name] currently has $X in its [name of asset pool(s)]. Please find attached a copy of our most recent investment policy and statement of holdings.
[Insert brief description of your organization, its mission and constituency. Also provide a short profile of the style/ approach your organization has leveraged to date in the management of the assets in question, as well as any standard reporting, meeting and/or staff/board support that your organization is currently receiving from the incumbent or desires to receive from the winning proposer.]
Proposals should include the following information:
Please provide an electronic copy and one (1) hard copy of your complete proposal to [insert receiving individual] at [insert receiver’s eMail address] by 5:00PM, [insert date]. Proposals will be reviewed by [indicate reviewing body]. Your proposal should not exceed 25 pages in length, excluding attachments. A small number of organizations may be asked to present their proposal to [Your Organization’s Name] and our Board at a later date.
We sincerely appreciate your interest in [Your Organization’s Name] and welcome your proposal. Please direct any questions regarding process to [Insert Contact Person’s Name, title, email and phone number].
[Your Organization’s Name and/or contact person’s name]
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