Expense management, expense tracking, SmartData, Financial Options

SmartData

If you’re like most business owners, you worry about managing expenses and keeping your costs down. With SmartData, a feature of SunTrust Business Check Cards, you have the tracking tools you need to monitor your spending.

MasterCard® SmartData is an easy-to-use, web-based expense management tool that is no cost to you with a SunTrust Business Check Card. It’s designed to securely transform expense data into business intelligence by providing complete, consolidated and customizable reports.

This web application was developed by MasterCard to help your business better manage expenses, control budgets, track employee spending, identify trends and analyze spending patterns quarterly, annually or on demand. The application captures point-of-sale data from all signature-based purchases made with the SunTrust Business Check Cards on your account. That data is used to provide invoice-quality line-item details, which can be used for comprehensive reports and simplified expense data management.

SmartData can be set up to send you customized reports that give you the big picture of your company’s spending. That makes expense management easy, and helps show where you’re sticking to your budget and where you need to watch spending. You’ll know where you should cut, and where you can spend more.

What does SmartData give you?

  • Useful details: You’ll see transaction dates, merchants, locations, client names and project codes.
  • Helpful alerts: You can have e-mails sent to you when spending reaches specific amounts.
  • Clarity: You can analyze expense data by merchant, by project or by employee.
  • Accounting assistance: You can have the most relevant data exported automatically to your accounting software.
  • Customized reports: Get reports monthly, quarterly, annually or on demand using up to 36 months of data.

To learn more, watch a comprehensive video demonstration.

MasterCard SmartData is secure and simple to use. If you are new to this tool, you will be required to obtain a user ID and password. To sign up, get started or use this tool, visit suntrust.com/mastercardreports.

For more information about SmartData, speak with a SunTrust representative at 800.279.4824.

Have questions about expense management? Call us at 800.752.2515.

SmartData features

SmartData’s features make expense management easy to master.

  • Transaction details such as date, location, project code, merchant and more
  • E-mail alerts when certain transactions or spending limits occur
  • Easy data export to Intuit,® Quicken,® and QuickBooks® and Microsoft® Excel®
  • Standard or customized reports by e-mail
  • Accessible from SunTrust.com
  • Availabile in 2 languages

SmartData benefits

SmartData makes expense management easy and accessible. Here’s how:

  • Monitor your budget more efficiently with expense tracking and e-mail alerts
  • Easily spot trends in your company spending, such as the top merchants used by your employees
  • Control spending by setting limits on cardholders or projects

SmartData reports

  • Identify company spending trends and find cost reduction opportunities
  • Simplify employee reimbursement and budget allocation
  • Seamlessly export data into accounting software such as Quicken® and QuickBooks®
  • Analyze purchases by merchant categories and specific spend
  • Pinpoint discrepancies or unusual spending patterns
  • Use transaction splitting capabilities for multi-project purchases
  • Control employee spend with spending e-mail alerts

Customized or standard

Choose from customized, or standard reports, including:

  • Spend and spend summary
  • Company spend and spend summary
  • Spend and spend detail
  • Tax-deductible expenses
  • Historical reports up to 36 months

Once enrolled, you can schedule to receive reports monthly, quarterly, and/or annually, in any format, including PDF, Word and Excel.

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